Avoid losing clients to busy signals and after-hours calls. Our AI manages event inquiries, bookings, and client support around the clock.
Businesses that specialize in organizing and managing events such as weddings, conferences, and conventions.
Rated #1 by event planners nationwide
Experience how our AI voice agents handle real event planning services calls. Call our demo number and interact with a live agent trained for your industry.
Our demo agent is trained to handle typical event planning services inquiries including:
Demo Phone Number
+1 831 279 2054
Build a custom AI voice agent trained specifically for your event planning services business needs and requirements.
Choose from pre-designed AI voice agent roles for your event planning services business, or create your own custom agent.
Guides new clients through the event planning process, explaining available packages and customization options.
Assists with drafting, reviewing, and finalizing event contracts to ensure all parties understand their obligations and terms.
Manages urgent issues that arise during events, coordinating quick solutions to minimize disruptions and maintain client satisfaction.
Acts as the first point of contact for clients, providing information about event planning services and booking initial consultations.
Follows up with clients post-event to gather feedback, assess satisfaction, and identify areas for service improvement.
Handles guest inquiries and special requests, ensuring a positive experience for all attendees during events.
Oversees event logistics, including transportation, setup, and breakdown, ensuring all elements are executed smoothly and on time.
Informs clients about upcoming promotions, discounts, and special event packages to drive engagement and sales.
Communicates with vendors such as caterers and florists to confirm details, timelines, and special requirements for events.
Manages venue bookings, confirms availability, and coordinates site visits for clients to ensure venue requirements and preferences are met.
Build a completely custom event planning services AI voice agent with unique capabilities and voice characteristics.
Discover how AI voice agents specifically address the unique needs of Event Planning Services businesses
See how event planning services businesses typically recover their investment and generate ongoing savings with AI voice agents.
Trusted by hundreds of event planning services businesses worldwide
A small, high-end event planning firm specializing in weddings and corporate events.
Gala Events Co. • New York, NY
Reduced missed calls by 90%, resulting in a 30% increase in bookings.
"Using Notevibes' AI voice agents has transformed our client interaction process. We've seen a reduction in missed client calls by 90%, which directly resulted in a 30% increase in client bookings. The voice agents are always available, ensuring no opportunity is lost even after hours."
A large event planning company with multiple locations nationwide.
Celebrations Unlimited • Los Angeles, CA
Captured 70% more leads, increasing revenue by $25,000.
"Since integrating Notevibes, we've experienced a significant improvement in client follow-up. The AI answering service has captured 70% more leads post-business hours, leading to a remarkable $25,000 increase in revenue this quarter."
A specialized luxury event planning service focusing on premium clients.
Elegant Affairs • Miami, FL
Eliminated scheduling errors, boosting client engagement by 40%.
"The Notevibes platform has been a game-changer for our operations. Our virtual receptionist has eliminated scheduling errors, enhancing our customer satisfaction significantly. We've noticed a 40% boost in our client engagement thanks to their seamless service."
A corporate event planning agency handling high-volume client requests.
Event Solutions Inc. • Chicago, IL
Reduced administrative workload by 15 hours per week.
"Our corporate clients demand efficiency, and Notevibes delivers. Their voice agents have reduced our administrative workload by 15 hours each week. This efficiency has allowed us to focus more on delivering exceptional event experiences."
A full-service event planning firm handling diverse events from small meetings to large conferences.
Premier Gatherings • Austin, TX
Reduced response time by 60%, boosting client satisfaction.
"Notevibes' AI answering service has been instrumental in improving our client communication. We've cut down our response time by 60%, which has enhanced our client satisfaction and retention rates significantly."
A creative event planning and design business focusing on unique, custom events.
Creative Occasions • San Francisco, CA
Decreased client wait time by 50%.
"With Notevibes, our client onboarding process has become seamless. The AI voice agents have decreased our client wait time by 50%, allowing us to onboard new clients swiftly and efficiently."
Stop losing customers to missed calls. Our AI agents work around the clock to grow your business.
Save up to 90% compared to human agents
Never miss calls during nights, weekends, holidays
Turn missed calls into booked appointments
Handle multiple calls simultaneously
Customers can't tell it's AI
Deploy your AI receptionist instantly
Ready to get started?Join 1,000+ businesses already using AI to handle their calls professionally.
No contracts • No setup fees • 14-day free trial
Our AI automation framework is fully compliant with GDPR, SOC 2 Type II, and ISO 27001. Choose cloud or on-premise deployment for secure, enterprise-grade performance.
Build and deploy a custom AI voice agent specifically trained for event planning services businesses in just 5 minutes.
Select from different agent roles like Receptionist, Sales Agent, Support Agent, or Appointment Scheduler. Each role comes with specialized training for specific tasks.
Choose a name and personality for your event planning services agent. Select from 9 professional voices to find the perfect match for your brand.
Define how your event planning services agent should speak to customers, including greeting style, tone, and language specific to your business.
Upload your event planning services business information, FAQs, pricing, services, and policies to train your agent on your specific offerings.
Set up specific actions your event planning services agent can perform, such as scheduling appointments, providing quotes, or answering common inquiries.
Assign a phone number and deploy your agent. Your 24/7 event planning services answering service is ready to handle calls while you focus on your core business.
Join 1,000+ event planning services businesses already using AI voice agents to handle calls 24/7.
Start Free TrialNo credit card required • 14-day free trial
Our AI voice agents use advanced text-to-speech (TTS) technology to deliver natural, human-like conversations with realistic prosody and intonation.
Deliver real-time customer service with response times as low as 320ms. On-premise deployment options enable even faster performance.
Connect your AI voice agent to existing CRMs, helpdesks, and backend tools using simple APIs. Enable end-to-end automation across support workflows.
Fine-tuned AI dialogue ensures accurate understanding of queries, acronyms, numbers (e.g., order IDs, phone numbers), and industry-specific language.
Serve global customers with voice agents fluent in English, Spanish, Arabic, and 25+ languages in development.
Enterprise-grade security that meets GDPR, ISO 27001, and SOC 2 Type II standards. On-premise deployment available for industries with strict compliance requirements.
Explore other subcategories that complement Event Planning Services or serve similar business needs.
Businesses providing lodging accommodations with breakfast included, often in a homely setting.
Operators of small, stylish hotels offering personalized services and unique experiences.
Businesses involved in the administration and operation of convention and exhibition centers.
Companies that operate ships designed for passenger travel and leisure, offering accommodations and activities.
Companies that supply food and drink services for events, meetings, or daily hotel operations.
Consultancies that provide strategic advice to hospitality businesses to improve operations and customer experience.
Companies that manage and operate hostels providing budget accommodation with shared facilities.
Firms that provide management services for hotel operations, including staffing and financial management.
Businesses providing high-end, premium hospitality services and experiences.
Firms that oversee operations and services at resort properties, including guest services and amenities.
Facilities offering relaxation and health treatments, often located within hotels or as standalone businesses.
Companies that handle the scheduling, maintenance, and management of timeshare properties.
Businesses that assist clients with travel arrangements, including booking flights, accommodations, and tours.
Companies that manage short-term rental properties for vacationers, offering booking and customer service.
Our AI voice agents seamlessly connect with your existing tools and workflows
Easily book appointments and manage calendars
24/7 customer support across all time zones
Personalized customer service and relationship management
Qualify and nurture leads automatically
Don't see your tool? Contact us for custom integrations.
Get answers to common questions about Event Planning Services AI voice agents
Using Notevibes' AI voice agents can significantly reduce costs compared to hiring additional staff. Our flexible pricing models allow you to scale the AI answering service according to your needs, offering a cost-effective solution without the overhead of salaries, benefits, and training associated with new hires. Additionally, the ROI is evident in improved customer response times and satisfaction, which can lead to increased bookings and client retention.
Setting up the Notevibes platform is designed to be swift and efficient, typically taking just a few days. Our team works closely with your business to ensure seamless integration with your current systems, provide necessary training, and customize the virtual receptionist to meet your specific workflow needs. This process minimizes downtime and ensures a smooth transition.
Yes, Notevibes is fully compliant with industry standards for data security and privacy. We prioritize protecting sensitive client information with robust encryption and access controls, ensuring our AI voice agents adhere to regulations such as GDPR and any specific compliance requirements unique to the event planning industry.
Notevibes offers seamless integration capabilities with a wide range of event planning software and tools. Our platform can connect with popular systems such as Eventbrite, Cvent, and others, allowing for synchronized data flow and enhanced operational efficiency, so you can manage bookings, inquiries, and schedules effortlessly.
Notevibes is committed to providing comprehensive support and training. Our team offers step-by-step guidance during the initial setup and provides ongoing support through various channels, including tutorials, webinars, and a dedicated customer service team ready to assist you 24/7 with any questions or technical issues.
Notevibes offers several features tailored to the needs of event planning services, such as automated booking confirmations, personalized client interactions, and real-time updates. Our AI voice agents can handle high call volumes, ensuring no client inquiry goes unanswered, which enhances your business's responsiveness and client satisfaction.
Notevibes is designed with scalability in mind, accommodating businesses of all sizes. As your event planning business grows, our AI voice agents can easily scale to meet increased demands, whether that involves handling more inquiries, managing larger events, or expanding to new locations, ensuring consistent service quality.
Notevibes offers flexible contract terms that can be tailored to your business needs. Our service agreements are straightforward, with transparent cancellation policies that allow you to adjust or discontinue services if your requirements change, providing peace of mind and operational flexibility.
Notevibes stands out due to its intuitive interface, seamless integration capabilities, and exceptional customer support. Our AI voice agents are customizable to fit the specific needs of the event planning industry, delivering a personalized experience that enhances client engagement and operational efficiency, making it a superior choice over other services.
Yes, Notevibes is equipped to handle complex scenarios such as last-minute event changes or VIP client requests. Our AI voice agents are programmed to manage dynamic situations efficiently, offering immediate updates and personalized interactions that ensure your clients receive the high level of service they expect.
Still have questions? Our team is here to help you get started with your Event Planning Services AI voice agent.
Get personalized answers during your free consultation