ISO Certified • Trusted by 2,500+ Virtual Assistant Agencies

Virtual Assistant Answering Service

Streamline operations, improve client interactions, and increase efficiency with AI-driven solutions that work around the clock.

Companies providing remote customer support and administrative assistance through virtual platforms.

$0
Setup Cost
Start free today with no upfront fees or hidden costs
24/7
Always Available
Never miss a call, even during nights and weekends
< 5min
Quick Setup
Deploy your AI agent in minutes, not hours

Rated #1 by virtual assistant service providers

✓No Credit Card Required
✓14-Day Free Trial
✓Cancel Anytime

Try Our Demo Agent

Experience how our AI voice agents handle real virtual assistant calls. Call our demo number and interact with a live agent trained for your industry.

Virtual Assistant AI Receptionist

Our demo agent is trained to handle typical virtual assistant inquiries including:

Business hours & location
Appointment scheduling
Service information
Common FAQ responses

Demo Phone Number

+1 831 279 2054

📞Call now from your phone • Available 24/7

Ready to Create Your Own?

Build a custom AI voice agent trained specifically for your virtual assistant business needs and requirements.

Start Free Trial
Available Agent Roles

Virtual Assistant Agent Roles

Choose from pre-designed AI voice agent roles for your virtual assistant business, or create your own custom agent.

Appointment Reminder Agent

Contacts clients to confirm scheduled appointments and reduces no-show rates.

Personality Traits

conversationalsemiformalfriendly

Billing Specialist

Handles billing inquiries, processes payments, and resolves billing discrepancies.

Personality Traits

professionalprofessionalpatient

Client Renewal Specialist

Contacts clients to renew contracts and discusses new service options.

Personality Traits

professionalsemiformalfriendly

Customer Support Specialist

Resolves customer inquiries, troubleshoots issues, and provides detailed product support.

Personality Traits

professionalsemiformalpatient

Feedback Collection Agent

Collects customer feedback and reviews to improve service quality and customer satisfaction.

Personality Traits

conversationalprofessionalempathetic

Onboarding Coordinator

Guides new clients through the onboarding process and ensures a smooth start with services.

Personality Traits

professionalprofessionalpatient

Receptionist

Manages incoming calls, schedules appointments, and provides basic information about services.

Personality Traits

conversationalsemiformalfriendly

Sales Representative

Engages potential customers, provides product information, and closes sales deals.

Personality Traits

conversationalprofessionalfriendly

Technical Support Agent

Assists customers with technical issues and provides solutions for software and hardware problems.

Personality Traits

professionalsemiformalpatient

Virtual Concierge

Provides personalized assistance, recommends services, and enhances client experience.

Personality Traits

professionalprofessionalfriendly

Create Your Own

Build a completely custom virtual assistant AI voice agent with unique capabilities and voice characteristics.

Start From Scratch

Virtual Assistant Industry Challenges & AI Solutions

Discover how AI voice agents specifically address the unique needs of Virtual Assistant businesses

Virtual Assistant Industry Impact

$1,800
Average cost per missed call in Virtual Assistant
2.5 minutes
Average hold time before hang-up
92%
Customer satisfaction with AI agents
75%
Cost reduction vs human agents

Common Virtual Assistant Challenges

  • High demand for client support during peak business hours (9-11 AM) results in backlogs and delayed responses, affecting client satisfaction.
  • Handling international clients across different time zones leads to missed opportunities and service gaps during off-hours.
  • Training new virtual assistants on client-specific protocols, software tools, and communication standards takes 4-6 weeks with high turnover rates.
  • Technological limitations prevent efficient management of client tasks, leading to inefficiencies and reduced productivity.

AI-Powered Solutions

  • Manage unlimited client interactions simultaneously during peak hours, reducing response times and increasing client retention by 90%.
  • Provide seamless 24/7 support for global clients, bridging time zone gaps and ensuring consistent service delivery.
  • Deploy pre-configured AI agents trained on industry protocols and tools, reducing onboarding time from weeks to days.
  • Leverage AI-powered automation for task management, enhancing productivity and optimizing workflows.

Real-World Virtual Assistant Use Cases

1
Client requests project update at 10 AM. AI retrieves the latest status, communicates progress, and updates project management tools automatically.
2
Late-night client inquiry for urgent task completion. AI assesses urgency, allocates resources, and provides immediate client feedback.
3
Potential client inquires about service offerings and pricing. AI provides detailed information, schedules a consultation, and sends a follow-up email.
4
Existing client needs to reschedule a meeting. AI checks availability, offers new times, confirms the meeting, and sends updated calendar invites.
5
Client requests detailed report on completed tasks. AI compiles the data, generates the report, and emails it to the client with a summary.

Expected ROI for Virtual Assistant Businesses

See how virtual assistant businesses typically recover their investment and generate ongoing savings with AI voice agents.

Month 1
Break-Even Point
AI integration and staff training finalized. AI handles 70% of routine interactions, freeing up resources and enhancing client satisfaction.
Month 3
Growth Phase
Full deployment complete. Service captures 95% more after-hours interactions, reduces missed opportunities by 80%, and saves 30 hours weekly on routine tasks.
Month 6+
Full ROI Realized
Full ROI achieved. Service added 200 new clients through improved handling, saved $25,000 in operational costs, and increased revenue by $60,000.

Typical Virtual Assistant Business Results After 6 Months

Reduce operational costs by 75% while enhancing client service quality
Provide 24/7/365 support for international clients and task management
Eliminate service gaps during peak and off-hours
Instant scalability during high-demand periods without additional costs
Consistent, professional client interactions every single time
Real-time insights on client interactions, needs, and task completion

What Our Virtual Assistant Clients Say

4.8 out of 5

Trusted by hundreds of virtual assistant businesses worldwide

Sophia Jennings
Sophia Jennings
Lead Virtual Assistant
Use Case

Small team of virtual assistants specializing in task management for freelancers

Company

Efficient Tasks • Austin, TX

Key Result

Reduced missed calls by 90% and added 150 new clients in 12 months

"Notevibes has revolutionized our client interactions. The AI voice agents handle after-hours calls seamlessly, reducing our missed inquiries by 90%. This has directly contributed to signing 150 new clients over the past year."

Using for 1 year
James Turner
James Turner
Operations Manager
Use Case

Medium-sized virtual assistant service with a focus on client scheduling

Company

Virtual Aid Co. • San Francisco, CA

Key Result

Increased appointment bookings by 40% and reduced no-shows by 25%

"Using Notevibes has significantly improved our customer service. The AI answering service has eliminated scheduling errors, leading to a 40% increase in booked appointments and a 25% reduction in no-shows."

Using for 10 months
Lisa Martinez
Lisa Martinez
Founder
Use Case

Specialized in providing virtual assistant services to dental and medical offices

Company

Smart Assistant Solutions • Miami, FL

Key Result

Improved patient communication by 90% and increased treatment acceptance by 35%

"With Notevibes, our voice agents have transformed how we interact with patients. We've improved patient communication by 90% and have seen a 35% increase in treatment acceptance rates."

Using for 8 months
Michael Chen
Michael Chen
Chief Executive Officer
Use Case

Growing virtual assistant service with emphasis on lead generation for tech companies

Company

AdminEase • New York, NY

Key Result

Saved $45,000 annually while capturing 85% more after-hours leads

"The Notevibes platform has been a game-changer for us. It saved us $45,000 annually by efficiently capturing 85% more after-hours leads, allowing us to expand our client base significantly."

Using for 11 months
Emily Clark
Emily Clark
Client Service Director
Use Case

Specialized virtual assistant service for law firms aiming to streamline operations

Company

Virtual Pro • Chicago, IL

Key Result

Reduced administrative time by 12 hours weekly and improved service efficiency by 30%

"Since integrating Notevibes, our administrative workload has decreased significantly. The AI voice agents manage routine tasks, saving us 12 hours weekly and enhancing our service efficiency by 30%."

Using for 6 months
Daniel Green
Daniel Green
Director of Operations
Use Case

Large network of virtual assistants catering to the creative industry

Company

Assistant Hub • Los Angeles, CA

Key Result

Reduced response delay by 70% and gained 50 new clients

"Notevibes has enhanced our client response time dramatically. The voice agents have reduced our response delay by 70%, enabling us to maintain strong client relationships and gain 50 new clients."

Using for 9 months

Transform Your Virtual Assistant Business

Stop losing customers to missed calls. Our AI agents work around the clock to grow your business.

Cost Effective

$0.20/minute

Save up to 90% compared to human agents

After Hours Coverage

24/7/365

Never miss calls during nights, weekends, holidays

Capture Every Lead

100%

Turn missed calls into booked appointments

Boost Efficiency

Instant

Handle multiple calls simultaneously

Human-Like Voice

Natural

Customers can't tell it's AI

Quick Setup

< 5 min

Deploy your AI receptionist instantly

Ready to get started?Join 1,000+ businesses already using AI to handle their calls professionally.

No contracts • No setup fees • 14-day free trial

Enterprise-Grade AI Customer Service

Our AI automation framework is fully compliant with GDPR, SOC 2 Type II, and ISO 27001. Choose cloud or on-premise deployment for secure, enterprise-grade performance.

SOC 2
TYPE II
GDPR
Compliant
ISO
27001

How It Works

Build and deploy a custom AI voice agent specifically trained for virtual assistant businesses in just 5 minutes.

No technical skills required
1

Choose Agent Role

Multiple roles available

Select from different agent roles like Receptionist, Sales Agent, Support Agent, or Appointment Scheduler. Each role comes with specialized training for specific tasks.

2

Create Your Virtual Assistant AI Agent

9 voices available

Choose a name and personality for your virtual assistant agent. Select from 9 professional voices to find the perfect match for your brand.

3

Customize Conversations

Natural conversations

Define how your virtual assistant agent should speak to customers, including greeting style, tone, and language specific to your business.

4

Train with Your Knowledge

Smart learning

Upload your virtual assistant business information, FAQs, pricing, services, and policies to train your agent on your specific offerings.

5

Configure Workflows

Automated actions

Set up specific actions your virtual assistant agent can perform, such as scheduling appointments, providing quotes, or answering common inquiries.

6

Launch & Go Live

Ready in minutes

Assign a phone number and deploy your agent. Your 24/7 virtual assistant answering service is ready to handle calls while you focus on your core business.

Ready to Get Started?

Join 1,000+ virtual assistant businesses already using AI voice agents to handle calls 24/7.

Start Free Trial

No credit card required • 14-day free trial

Key Features

Lifelike voices

Our AI voice agents use advanced text-to-speech (TTS) technology to deliver natural, human-like conversations with realistic prosody and intonation.

Low latency

Deliver real-time customer service with response times as low as 320ms. On-premise deployment options enable even faster performance.

Seamless Integration

Connect your AI voice agent to existing CRMs, helpdesks, and backend tools using simple APIs. Enable end-to-end automation across support workflows.

High Accuracy

Fine-tuned AI dialogue ensures accurate understanding of queries, acronyms, numbers (e.g., order IDs, phone numbers), and industry-specific language.

Multilingual Support

Serve global customers with voice agents fluent in English, Spanish, Arabic, and 25+ languages in development.

Security & Compliance

Enterprise-grade security that meets GDPR, ISO 27001, and SOC 2 Type II standards. On-premise deployment available for industries with strict compliance requirements.

Enterprise-Grade Integrations

Our AI voice agents seamlessly connect with your existing tools and workflows

Seamless Scheduling

Easily book appointments and manage calendars

Good for:

  • Easy booking setup
  • Cross-industry reservations
  • Calendar voice sync

Integrates with:

CalendlyZoomGoogle Calendarand more!

Always-On Support

24/7 customer support across all time zones

Good for:

  • 24/7 customer support
  • Global time zone service
  • Immediate responses

Integrates with:

ZendeskIntercomNotionand more!

CRM Integration

Personalized customer service and relationship management

Good for:

  • Personalized service
  • Sales streamlining
  • Insight-driven marketing

Integrates with:

SalesforceHubSpotMicrosoft Dynamicsand more!

Lead Management

Qualify and nurture leads automatically

Good for:

  • High-value lead prioritization
  • Automated lead contact
  • Enhanced campaigns

Integrates with:

SalesforcePipedriveZohoand more!

Don't see your tool? Contact us for custom integrations.

Frequently Asked Questions

Get answers to common questions about Virtual Assistant AI voice agents

Notevibes offers flexible pricing models, including subscription-based plans that scale with your needs. Our AI voice agents can reduce costs significantly compared to hiring full-time staff, with a typical ROI within months due to lower operational expenses and enhanced efficiency.

The setup process with Notevibes is streamlined to be completed within a few days. Our team provides a comprehensive onboarding guide and works closely with your staff to integrate the AI answering service seamlessly into your existing workflows.

Notevibes adheres to industry-leading standards for data privacy and security, ensuring all operations comply with GDPR, HIPAA, and other relevant regulations to protect sensitive information handled by Virtual Assistants.

Yes, Notevibes offers robust integration capabilities with popular Virtual Assistant software such as CRM, project management, and scheduling tools, enhancing your operational efficiency and workflow continuity.

Notevibes provides comprehensive support, including initial training sessions, detailed documentation, and a dedicated support team available 24/7 to assist with any questions or technical issues that arise.

Notevibes includes features like natural language processing, multi-language support, and customizable voice prompts, all designed to streamline communication processes and enhance customer satisfaction in your Virtual Assistant business.

Our AI voice agents are designed to scale effortlessly with your business needs, offering enterprise-level features such as high-volume call handling and advanced analytics to support your growth trajectory.

Notevibes offers flexible contract terms with options for monthly or annual subscriptions. Our cancellation policy is straightforward, allowing you to adjust or cancel services without hidden fees, ensuring you have the flexibility to make changes as your business needs evolve.

Notevibes stands out with its user-friendly platform, high-quality voice synthesis, and exceptional customer support, giving you a competitive edge with reliable and efficient AI answering service tailored to Virtual Assistant businesses.

Yes, Notevibes has successfully implemented AI voice agents in scenarios requiring complex scheduling, multilingual support, and high-volume call handling, proving its capability to handle diverse and challenging Virtual Assistant environments effectively.

Still have questions? Our team is here to help you get started with your Virtual Assistant AI voice agent.

Get personalized answers during your free consultation